Run your business from your van
No office needed. Schedule jobs, snap receipts, invoice on-site, and get paid faster. Built for electricians, plumbers, HVAC techs, and handymen who work alone.
Every tradesperson knows these problems
Paperwork, lost receipts, and slow-paying customers
Paperwork eating into evenings
Job's done at 5pm. You get home at 6pm. Spend until 8pm doing invoices, chasing payments, planning tomorrow. That's €60+ in unbilled time every day.
Shoebox of receipts
Petrol, parts, tools, supplies. Receipts everywhere. Tax time is a nightmare. Your accountant charges €550 to sort it out.
"I'll pay you next week"
Job done. Customer has no cash, no card reader to hand. You send an invoice. They don't pay. You chase for weeks. Some never pay at all.
Built for tradespeople who work alone
FREE 'on my way' texts
Send unlimited texts through your phone's SMS. Other apps charge 15p each. That's €120/month if you send 40/day. Ours are FREE.
Works offline on job sites
Full database on your phone. Create invoices in a basement with no signal. Schedule jobs in rural areas. Snap receipts underground. Everything syncs when you're online.
Route optimisation
See all your jobs on a map. Tap 'optimise'. Jobs reorder automatically by distance. Save 2 hours driving every day. That's €35/month in petrol alone.
Get paid faster
Send payment links via text or show a QR code. Customers pay when they're ready. Track who's paid and who hasn't in one place.
Schedule recurring jobs
Weekly boiler service? Monthly maintenance? Quarterly inspections? Set it once, it appears forever. No more double-booking or forgetting customers.
Accounting integrations (Premium)
Sync invoices to Xero, QuickBooks, or FreeAgent. No double entry. Your accountant gets clean data automatically.
Snap receipts now, thank yourself at tax time
Most tradespeople lose €2,000-5,000/year in unclaimed expenses. Receipts in the glovebox. Faded thermal paper. Lost in pockets. Gone.
With Scheduling Hero, you snap a photo the moment you get the receipt. Petrol station, tool shop, builders merchant. Photo taken, categorised, stored. Takes 5 seconds.
Save €550+ in accountant fees and claim every expense you're entitled to.
Common messages:
Start free. Upgrade when we've earned it.
No credit card. No time limit. No catch.
Free
Everything you need
- Unlimited customers
- Unlimited jobs & schedules
- Payment links & QR codes
- Free SMS messaging
- Invoice creation & PDF export
- Message templates
- Spreadsheet data import
- Basic expense tracking
- Reports & business insights
- Works completely offline
- Cloud backup & sync
- Route optimisation
- Smart Planner
- Receipt photo storage
- Advanced business insights (skip, churn, refunds)
- Custom branding
- Accounting integrations (Xero, QuickBooks, FreeAgent)
Premium
Pays for itself in 4 days
Usually €179.88/year
€114.99 billed annually
- Everything in Free, plus:
- Cloud backup & sync
- Route optimisation
- Smart Planner (geographic clustering)
- Batch scheduling
- 7-day workload visualization
- Work Queue view
- Receipt photo storage
- Multi-device access
- Advanced analytics (skip, churn, refunds)
- Custom branding
- Accounting integrations (Xero, QuickBooks, FreeAgent)
How Premium pays for itself
Common questions about tradesman scheduling software
How do I create quotes and invoices on the job?
Open a customer, tap 'New Invoice' and add line items for labour, materials, and call-out fees. You can save common items as templates—no retyping every time. Send the invoice via SMS or email instantly. The whole process takes under 60 seconds, even on a job site with patchy signal because Scheduling Hero works offline.
How does job scheduling work for multiple jobs per day?
Add jobs to your calendar with customer details, job notes, and estimated duration. See your full day at a glance. With Premium, tap 'optimise' and your jobs reorder automatically by distance—saving you hours of driving. Drag and drop to reschedule if something changes. Customers get automatic 'on my way' texts (free) so they know when to expect you.
How do I get paid on time instead of chasing invoices?
The trick is getting paid before you leave. Send payment links via SMS or show a QR code. 7 out of 10 customers pay immediately when you make it easy. Track outstanding invoices in one place so you know exactly who owes what.
How do I keep customer records safe if I lose my phone?
Your customer database lives on your phone and works offline—no internet needed to access names, addresses, job history, or notes. With Premium, everything also syncs to the cloud automatically. Lose your phone? Log in on a new device and your entire business is restored. No more panic about lost diaries or damaged phones.
How does expense tracking help at tax time?
Snap receipt photos the moment you buy petrol, parts, tools, or materials. Scheduling Hero categorises them automatically and stores them securely (Premium). At tax time, export everything to your accountant or accounting software. No more shoeboxes of faded receipts. Claim every € you're entitled to and save €550+ in accountant fees.
Is the free plan really free forever?
Yes. The free plan includes unlimited customers, unlimited jobs, recurring schedules, invoicing, payment tracking, and free SMS messaging. No credit card required. No 14-day trial that expires. Your data stays on your phone. Upgrade to Premium (€14.99/month) when you want route optimisation, receipt storage, and cloud backup—but only when we've earned it.
Stop losing money on paperwork and lost receipts
Join thousands of tradespeople who run their business from their van. No office needed.
Download free - No credit card neededFree forever plan. Upgrade when we've earned it. 60-second setup.