Everything you need to schedule jobs, send invoices, and get paid
Simple tools for window cleaners, gardeners, and trades. Nothing you don't need.
Free SMS Messaging
No per-message fees, ever
Other scheduling apps charge 10-20p per message. That adds up to hundreds per year. Scheduling Hero sends messages through your phone's native SMS—using your existing plan. 'On my way', 'Running late', appointment reminders—all completely free.
- Uses your phone's SMS bundle
- No per-message charges
- Pre-built message templates
- Send to individuals or groups
Works Offline
Your entire business in your pocket
Most 'offline' apps just show you cached data. Scheduling Hero runs a full database on your phone. Create invoices in a basement. Schedule jobs in the middle of nowhere. Everything syncs when you're back online.
- Full database on your phone
- Create, edit, delete—all offline
- Automatic sync when you reconnect
- Your data stays on your device
Route Optimisation
Stop driving in circles
You've done it. 12 customers, maps open, trying to work out the best order. That's 45 minutes you'll never get back. Set your starting location once, configure your working hours, then tap 'optimise'. Routes reorder automatically, ETAs appear on every job. See exactly when you'll arrive—and live updates as you complete work. Save 2 hours a day. Save NZ$40 in petrol. Pay for Premium in a week.
- Configure starting location and working hours once
- Live ETAs on every scheduled job
- One-tap route optimisation
- Day capacity warnings when overbooked
Scheduling
Your day, your order
If you can drag your thumb across a screen, you can plan your week. See work time and travel time at a glance—plus warnings when you're overbooked. Long-press any day to move all jobs, skip the lot, or reschedule. Sunday evening planning sessions? They're over.
- Day summary shows capacity at a glance
- Long-press day for bulk actions
- Drag-and-drop reordering
- Travel time between jobs
Customer Management
2 seconds to find anyone
Name, address, postcode—type anything, find them instantly. Every job they've ever had. Every invoice. Every note you've made. Customer asks 'when did you last come?' You know. Immediately.
- Lightning-fast search
- Complete job history
- Invoice and payment records
- Notes and preferences
Invoicing
Get paid before you leave
Create the invoice while they're making you a coffee. Tap to Pay, payment link, or mark it as cash. PDF looks professional. Sent instantly. 7 out of 10 customers pay before you're back in the vehicle.
- Create invoices in seconds
- Professional PDF output
- Multiple payment methods
- Automatic payment tracking
Expense Tracking
IRD-ready without the shoebox
Petrol receipt at the station? Snap a photo, categorise it, done. Equipment purchase? Same. Everything organised, everything searchable, everything ready for tax time. Save NZ$800+ in accountant fees.
- Receipt photo capture
- Custom categories
- GST tracking
- Export for accountant
Business Insights
Know why you're losing money
Skip analytics shows why jobs aren't getting done. Churn analytics shows why customers leave. Refund analytics tracks refund patterns and helps you spot issues. Invoice aging shows who owes you money. Basic reports are free; advanced analytics (skip, churn, refunds) require Premium. All in charts you can actually understand. Make decisions with data, not guesses.
- Basic reports: revenue, expenses, invoice aging (Free)
- Skip analytics: weather, access issues (Premium)
- Churn analytics: why customers leave (Premium)
- Refund analytics: refund patterns (Premium)
Message Templates
Professional messages, one tap
'Hi {customer.name}, on my way to {customer.address}!' 'Weather's bad, rescheduling your {job.description} to {schedule.date}.' Pre-written templates with smart placeholders that auto-fill customer names, addresses, dates, and job details. Look professional, save 30 minutes a day on texts.
- Pre-built common messages
- Smart placeholders: {customer.name}, {customer.address}, {business.name}, {schedule.date}, {job.description}, {job.amount}
- Send via SMS or email
- Message history tracking
Custom Branding
Look like a proper business
Your logo on invoices. Your brand colours. Your business name. Customers take you seriously when your invoices look professional. First impressions matter—charge what you're worth because you look worth it.
- Upload your logo for invoices
- Custom brand colours
- Professional invoice appearance
- Consistent brand identity
Refund Management
Handle overpayments professionally
Customer overpaid? Apply as credit to their next job, issue a refund, or keep as account balance—your choice. Process partial or full refunds. Everything tracked with a complete audit trail for your records.
- Handle overpayments (credit, refund, or balance)
- Process partial and full refunds
- Track refund history
- Complete audit trail
Cloud Sync
Drop your phone in a lake
Your business is fine. Premium cloud backup means every customer, invoice, and receipt is safe. New phone? Log in, everything's there. Use your tablet at home, phone on-site—always in sync.
- Automatic cloud backup
- Multi-device access
- Encrypted storage
- Restore in minutes
Accounting Integrations
Books done, automatically
Stop typing the same invoice twice. Your Scheduling Hero invoices sync directly to Xero, QuickBooks, or FreeAgent. No manual entry. No copy-paste errors. No end-of-month panic trying to match everything up. Your accountant will wonder what happened.
- Sync invoices to Xero, QuickBooks, or FreeAgent
- Automatic matching—no double entry
- Real-time sync keeps everything current
- Less time on admin, more time earning
What would you do with 5 extra hours this week?
Download free and start scheduling smarter today. No credit card required.
Download freeNo credit card. No tricks. 60-second setup.